Bid Requests

Spring Hill Aquatic Center Amenities Revitalization

Notice to Bidders

Sealed proposals for the Spring Hill Aquatic Center Amenities Revitalization for Spring Hill, Kansas will be received at City Hall, Attn: City Clerk, 401 N. Madison, P. O. Box 424, Spring Hill, Kansas, 66083, until 10 a.m. CST on Feb. 17, 2021. Any proposal received after the designated closing time will be returned unopened.

All bids shall be submitted in sealed envelopes addressed to the City of Spring Hill City Clerk and marked “Spring Hill Aquatic Center Amenities Revitalization RFP #PW -21-001 – DO NOT OPEN UNTIL BID OPENING”.  RETURN BIDS CONTAINING ORIGINAL SIGNATURES

The Request for Proposal is on file at the office of the City Clerk. You can view the full RFP or obtain a copy at City Hall, 401 N. Madison St., Spring Hill, KS, 66083, (913) 592-3664. 

The City reserves the right to reject any or all submittals in its entirety. If you have any questions about this RFP, please contact Public Works at (913) 592-3317.


199th and Ridgeview Road Roundabout

Notice to Bidders 

Sealed bids for 199th and Ridgeview Road Roundabout will be received by the City of Spring Hill, Kansas, at the office of the City Clerk until 10 a.m. local time Wednesday, March 10, 2021 in the Office of the City Clerk. At the time all sealed bids will be transferred to the Meadowlark Room, where they will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened.

All bids shall be submitted in sealed envelopes addressed to the City of Spring Hill City Clerk and marked “199th and Ridgeview Road Roundabout." Plans and specifications are on file at the office of the City Clerk and the Consulting Engineer, Lamp Rynearson, located at 9001 State Line Road, Suite 200, Kansas City, Missouri 64114. 

Copies of plans and specifications can be seen or purchased for a Non-Refundable fee on-line at www.drexeltech.com in their eDistribution Plan Room. Information regarding this project can be found in the “Public Jobs” link on the website. Partial sets of bidding documents will not be available from Drexel Technologies or Lamp Rynearson. Bidding documents may be downloaded or picked up on a CD or hard copy at Drexel Technologies, located at 10840 West 86th Street, Lenexa, KS 62614, telephone number 913.371.4430. Bidding documents will be shipped only if the requesting party assumes responsibility for all related charges. Corporate, certified, or cashier’s checks shall be made payable to Drexel Technologies, Inc. Any questions regarding the project, plans, specifications, or bid documents should be directed to Dan Miller with Lamp Rynearson at dan.miller@lamprynearson.com or (816) 361-0440.

CONTRACTORS SHOULD READ AND BE FULLY FAMILIAR WITH ALL CONTRACT DOCUMENTS BEFORE SUBMITTING A BID. IN SUBMITTING A BID, THE BIDDER WARRANTS THAT HE HAS READ THE CONTRACT DOCUMENTS AND IS FULLY FAMILIAR THEREWITH AND THAT HE HAS VISITED THE SITE OF THE WORK TO FULLY INFORM HIMSELF AS TO ALL EXISTING CONDITIONS AND LIMITATIONS AND SHALL INCLUDE IN HIS BID A SUM TO COVER THE COST OF ALL ITEMS OF THE WORK.

All bidders shall verify that they have considered all written addenda. Neither the City nor the City’s Engineer shall be responsible for oral instructions.

Any written addenda issued during the time of bidding shall be covered and included in the bid. There will be no clarifications or exceptions allowed on bid. Bids are for a total package, total contract price.

Bids shall be made upon the form provided, in ink or typewritten. Numbers shall be stated both in writing and in figures; the signature shall be long hand; and the complete form shall be without alteration or erasure. On alternate items for which a bid is not submitted, a written indication of “no bid” on the bid is required.
No oral, telegraphic, facsimile or telephonic bids or alterations will be considered.
The following items must be included in the sealed envelope with the bid:

  • Bid
  • 5% Bid Security—Bid Bond, Cashier’s Check or Certified Check (See Below)

Each bidder shall file with his bid, a cashier’s check or a certified check drawn on any acceptable bank, made payable to the City of Spring Hill, Kansas, in the amount of not less than five percent (5%) of the total bid, which shall be retained by the City of Spring Hill until a Contract for the project has been executed. Bid bonds will be returned to the unsuccessful bidders, with the exception of the second qualifying bidder, at such time as their bids are rejected. The bid deposit of the successful bidder and the second qualifying bidder will be returned when satisfactory bonds in the amount equal to the 100% of the Contract amount, required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed. 

In the event the successful bidder is unable to execute the Contract, for whatever reason, the City may exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security.

Non-resident Corporations that are not already registered with the Kansas Secretary of State, and all non-resident individuals and partnerships are required by law to register with the Director of Revenue, State Office Building, Topeka, Kansas, and pay a fee of Ten Dollars ($10.00) for each and every contract as precedent to commencing work on the Contract. For contracts in excess of Ten Thousand Dollars ($10,000) the Non-resident Corporations shall file with the Director of Revenue an acceptable bond in the amount of ten percent (10%) of the Contract.

A Pre-Bid Conference will be held at: 
Spring Hill City Hall
Meadowlark Room
401 N. Madison St.
Spring Hill, Kansas 66083

Date & Time: Tuesday, March 2, 2021 at 10 a.m. 


Liability Insurance for City of Spring Hill

Notice to Bidders


The City of Spring Hill, KS issues this Request for Proposal (RFP) to convey its interest in strategically partnering with firms (Firm) possessing expertise and experience in providing brokerage, administration and consulting services for  liability insurance related to property, crime, fidelity bond, automobile, worker’s compensation, leased and rented equipment, excess liability, equipment, general liability, law enforcement, public official errors & omissions, employment practices, cyber and identity theft. The successful Firm will represent the City in finding, evaluating and negotiating with insurance providers; consult with the City on liability insurance limits, premiums and policy parameters in addition to overall coverage offerings; and deliver various administration and account management services. 

View the full RFP for liability insurance. 

Questions related to this RFP should be emailed to monakisha.jones@springhillks.gov  with a subject line of “Spring Hill RFP-Liability Insurance” no later than Friday, February 26, 2021. Answers to questions will be emailed back to inquirer by March 1, 2021.

RFPs must be received no later than 4:30 PM CST on Monday, March 8, 2021. Firms may submit hard copies to the address below and must include eight (8) copies.  Alternatively, a printer-friendly electronic copy can be emailed to the address below.

Spring Hill City Clerk
401 N. Madison St.
P.O. Box 424
Spring Hill, KS 66083-0424
cityclerk@springhillks.gov
Subject Line:  Spring Hill RFP-Liability Insurance

If utilizing postal services, the outside of any envelope or package must clearly indicate the name of the project “Spring Hill RFP-Liability Insurance”.  The name and address of the Firm must be clearly printed on the outside envelope or package.