Accounts Payable

Doing Business with the City of Spring Hill

The accounts payable function is responsible for issuing payment for all city bills. The City of Spring Hill is committed to the timely and accurate processing of all vendor payments.

Payments are approved by the City Council during regularly scheduled Council meetings every second and fourth Thursday.

Vendor Requirements 

Payments to vendors require a Vendor Registration Form to be completed and returned to the Finance Department at or by fax.

As required by the Internal Revenue Service, all vendors must have a current W-9 form on file with the City. The form must be filled out completely and mailed or emailed to the below contact. Failure to comply will result in backup withholding or delay of payment until the W-9 is submitted.

A completed City of Spring Hill W-9 form is available for those companies making payments to the City.

Vendor Payment Options 

The City of Spring Hill offers the option of electronic payment (ACH) to our vendors. If interested, please submit a signed ACH agreement form to the address listed below via mail or email or fax.

Lost Check 

If electing payment in the form of a check, it will be delivered via the United States Postal Service. If for some reason a City-issued check is lost or missing, a duplicate check can be issued upon request from the Finance Department.  Contact the department by email or phone number below.  Checks will not be issued until 30 days after the original check was issued.  If the vendor does not want to wait for 30 days to pass, the vendor can pay the bank charge for stop payment of $30.00.  After the 30 days has passed, contact Accounts Payable to start the process of reissuing the check.  The new check must be picked up in person at City Hall and we ask that the vendor bring photo ID for pick up.

City of Spring HillAttn: Account PayablePO Box 424Spring Hill, KS 66030

Fax: (913) 592-5040